Medical Records Specialist

Job Description

Job Title: Medical Records Specialist
Employment Type: Full-Time
Schedule: Monday – Friday | 8:00 AM – 5:00 PM
Pay Rate: $21.00 per hour

Position Summary:
We are seeking a highly organized and detail-driven Medical Records Specialist to support the integrity, accuracy, and accessibility of patient health information. This role plays a critical part in ensuring seamless coordination of medical documentation while maintaining strict compliance with all privacy regulations. The ideal candidate is proactive, efficient, and thrives in a fast-paced healthcare environment where precision and confidentiality are essential.

Key Responsibilities:

• Accurately maintain, update, and manage patient medical records within electronic medical record (EMR) systems
• Process and fulfill incoming and outgoing medical records requests in a timely and compliant manner
• Ensure all documentation meets regulatory, legal, and organizational standards, including HIPAA compliance
• Review records for completeness, accuracy, and proper documentation; follow up on discrepancies as needed
• Scan, index, and upload documents to ensure proper record organization and accessibility
• Collaborate with clinical and administrative staff to support documentation needs and workflow efficiency
• Handle sensitive patient information with the highest level of confidentiality and professionalism
• Assist with internal audits, quality assurance initiatives, and process improvements
• Perform general administrative and clerical support duties as assigned

Qualifications:

• High school diploma or equivalent required; Associate’s degree in Health Information Management or related field preferred
• Minimum of 1–2 years of experience in medical records, healthcare administration, or a related role preferred
• Proficiency with EMR/EHR systems and Microsoft Office Suite
• Strong knowledge of HIPAA regulations and medical record handling procedures
• Exceptional attention to detail, accuracy, and organizational skills
• Ability to prioritize tasks, meet deadlines, and work independently or within a team
• Excellent communication and interpersonal skills

What We Offer:

• Competitive hourly rate of $21.00
• Consistent full-time schedule with work-life balance
• Comprehensive benefits package including medical, dental, and vision insurance
• Paid time off and holidays
• Professional, team-oriented work environment
• Opportunities for career growth and advancement within the organization