Job Description

Education Coordinator

Position Summary

Key Responsibilities

Program Coordination & Student Support

• Coordinate and manage experiential education activities, serving as the primary point of contact for students, faculty, preceptors, and affiliated clinical sites.
• Administer experiential learning management systems and oversee the scheduling and coordination of more than 1,000 student rotations across 450+ clinical sites throughout Florida and nationwide.
• Facilitate student onboarding and compliance requirements, including background screenings, drug testing, immunization records, and site-specific documentation.
• Monitor student competency assessments, evaluations, and academic performance while coordinating grade reporting and documentation with institutional departments.
• Maintain accurate student records and ensure confidentiality in accordance with FERPA, HIPAA, and organizational policies.

Clinical Site & Preceptor Relations

• Develop and maintain strong relationships with experiential education sites, healthcare partners, and preceptors.
• Support the expansion of experiential learning opportunities through the development of new clinical sites and affiliation agreements.
• Coordinate preceptor onboarding, training initiatives, and ongoing communication to ensure high-quality educational experiences.
• Serve as the primary liaison between faculty, students, and external clinical partners to resolve issues and support program success.

Administrative Operations

• Process and maintain affiliation agreements, contracts, and program documentation.
• Coordinate quarterly stipend and payment disbursements to preceptors and experiential education partners.
• Prepare reports, track program metrics, and analyze operational data to support strategic planning and continuous program improvement.
• Assist with accreditation-related activities, audits, and compliance reporting.
• Support departmental initiatives and special projects as assigned to ensure efficient and effective program operations.

Qualifications

Required Skills & Competencies

• Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and database management systems.
• Excellent organizational, planning, and project coordination skills with exceptional attention to detail.
• Strong written and verbal communication abilities, including professional correspondence, report preparation, proofreading, and documentation management.
• Ability to manage multiple priorities and deadlines in a fast-paced academic or healthcare environment.
• Demonstrated ability to exercise discretion and maintain confidentiality with sensitive information.
• Strong interpersonal skills with the ability to collaborate effectively with students, faculty, healthcare professionals, and external partners.
• Self-motivated with the ability to work independently while contributing positively to a team environment.
• Accurate data entry and record management skills.

Preferred Qualifications

• High School Diploma required; Associate's or Bachelor's degree preferred.
• Three to five years of experience in higher education, healthcare administration, academic program coordination, or a related professional environment.
• Experience supporting experiential education, student services, academic affairs, healthcare programs, or clinical education initiatives preferred.
• Familiarity with accreditation standards, academic compliance requirements, and educational management systems is highly desirable.

Work Environment