Job Description

Experiential Education Coordinator

Job Summary

Key Responsibilities

• Administer and maintain the PharmAcademic™ experiential rotation management system.
• Coordinate and schedule over 1,000 student rotations across 450+ experiential education sites throughout Florida and nationwide.
• Facilitate the development of new experiential education sites, process affiliation agreements, coordinate preceptor training, and ensure student compliance with site requirements.
• Manage student competency assessments and grading tools, monitor student evaluations, and coordinate reporting activities.
• Maintain confidentiality of student and patient information in accordance with FERPA, HIPAA, and applicable regulations.
• Process quarterly disbursements for preceptors and experiential education sites.
• Analyze program needs and provide recommendations to support strategic planning initiatives and program improvements.
• Support accreditation-related activities and maintain knowledge of experiential education program standards and requirements.
• Coordinate student rotation requirements, including background checks, drug screenings, immunizations, and compliance documentation.
• Serve as the primary liaison between students, faculty, preceptors, and experiential education sites.
• Communicate effectively with affiliated organizations, consultants, vendors, and external partners.
• Assist with administrative projects and perform additional duties as assigned to support departmental operations.

Qualifications

Required Skills & Abilities

• Strong computer proficiency, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Accurate data entry skills and strong attention to detail.
• Excellent organizational, planning, and multitasking abilities.
• Strong verbal and written communication skills.
• Excellent grammar, proofreading, and document preparation skills.
• Ability to work independently while managing multiple priorities and deadlines.
• Strong problem-solving and decision-making skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Experience using office equipment such as copiers, scanners, and multifunction devices.
• Ability to build positive working relationships with students, faculty, staff, and external partners.
• Typing speed of at least 65 WPM preferred.
• Ability to work in a fast-paced environment requiring adaptability and attention to detail.

Minimum Qualifications

• High School Diploma or equivalent required.
• Three (3) to five (5) years of administrative, educational, healthcare, or business-related experience preferred.
• Experience in higher education, healthcare administration, academic affairs, student services, or program coordination is highly desirable.
• Proficiency in Microsoft Word, Excel, and internet-based systems.

Physical Requirements

• Ability to sit, stand, walk, reach, and use hands for extended periods.
• Ability to occasionally lift and/or move up to 25 pounds.
• Ability to perform work requiring close attention to detail and extended computer use.

Work Environment

• Primarily office-based with occasional participation in community outreach or off-site activities.
• Collaborative and professional work environment.
• Noise level is generally low to moderate.