Registrar

Job Description

Job Summary

The Registrar provides leadership to plan, organize and manage all of the activities related to the student affairs department, including serving as the official authorized keeper of the Institutions student records. In addition, the Registrar is responsible for compliance with the Family Educational Rights and Privacy Act

Key Responsibilities

• Promotes and preserves the mission of our school
• Acts as administrative representative with faculty, staff and visitors in a professional, friendly manner at all times 
• Maintains confidentiality, professional appearance and pleasant demeanor  
• Plans and coordinates on campus visitation and special recruitment programs
• Respond to student/alumni request for academic record information
• Maintain and update all student records: Medical, Dental, Pharmacy and MHSA
• Process verifications of enrollment, eligibility and graduation for current and graduated students 
• Process licensure documents for current and graduated students 
• Prepare and maintain off schedule tracking records and reports for all programs 
• Respond to staff, faculty requests for reports, rosters and student academic information
• Prepare reports and chair off schedule tracking meeting for DO program on a monthly basis
• Prepare agenda/minutes for student status meeting for Pharmacy on a monthly basis
• Verify/maintain Florida Residency database for all programs every semester
• Prepare, submit and enter courses for all programs every semester 
• Register students in courses, process final grades for all programs and maintain remediation tracking records and payments for all programs
• Prepare /mail grade reports, calculate, record class rank and prepare / present postgraduate training for OMS I, OMS II and OMS III students every semester
• On an annual basis act as the ERAS Coordinator/Processor for Bradenton Campus, prepare / record post graduate education information and process Eras fellowship documents for alumni 

Qualifications

Required

• Bachelor's or master's degree in business administration or a related field.
• Strong administrative experience with exceptional organizational skills.
• Excellent written, verbal, and interpersonal communication abilities.
• High level of proficiency with Microsoft Office Suite and database management systems.
• Strong data entry skills with exceptional accuracy and attention to detail.
• Ability to manage multiple priorities while consistently meeting deadlines.
• Professional customer service skills with the ability to communicate effectively with diverse populations.
• Ability to exercise sound judgment while maintaining strict confidentiality.

• Previous experience working within higher education, registrar services, admissions, enrollment services, student affairs, or academic administration.
• Experience with Student Information Systems (SIS) or higher education databases.
• Knowledge of academic records management, enrollment procedures, graduation processing, and financial aid operations.

• Financial Aid Support
• Student Information Systems (SIS)
• Microsoft Office Suite
• Data Management & Reporting
• Document Control
• Process Improvement
• Administrative Support
• Customer Service Excellence
• Critical Thinking & Problem Solving
• Time Management
• Organization & Planning
• Collaboration & Teamwork
• Attention to Detail
• Confidential Records Management

Physical Requirements

• Ability to sit, stand, walk, and move throughout the workday.
• Ability to occasionally lift and carry up to 25 pounds.
• Ability to operate standard office equipment, including computers, printers, and scanners.

Work Environment

This position is performed primarily in a professional office setting with occasional participation in campus events and commencement activities. The successful candidate will work collaboratively with students, faculty, administrators, and staff in a fast-paced, customer-focused environment while maintaining professionalism and confidentiality.

What We Offer

• Competitive pay: $50k-$65k Salary, based on experience
• Weekly pay
• Monday–Friday schedule with day shift hours
• Stable, team-oriented work environment
• Opportunities for advancement and professional growth